When I Upload to a Shared Folder Does It Notify the Owner

Google Drive file sharing

When you upload files to the "My Drive" portion of Google Bulldoze, yous are the owner by default and only you have access to the files. You tin share these files with collaborators either on or off campus. To share with individuals off campus they either need to take a Google business relationship you can share with, or you volition need to use Link Sharing. Please make certain to read the section on Link Sharing below if you plan to utilise it.

Sharing Settings

Different means to share

• Right-click on a file or folder in your Drive and choose "Share"
• Click the "Share" button at the top-right of a Google file while it'south open up in your browser

Adding collaborators

1. Select "Share" for a folder or file
2. On the next screen, add the email addresses of your collaborators - Swarthmore addresses will auto-consummate every bit you type them, external email addresses volition not.
3. You can give each collaborator edit permissions to the file or View only permissions as you add them.
4. If the "Notify people" box is checked, a default Google email with a link to the file or folder will be sent automatically.
   1. If you uncheck the box, you can ship the link manually (more on this below).
5. There are more than options if you click "Advanced" at the lesser-right of the share window

Link sharing

The all-time way to ensure confidentiality on a file is to simply grant permissions to your direct collaborators. Sometimes you may need a document to be attainable to more people - especially if they do not accept a Google business relationship to use for direct collaboration.

Link share settings and tips

• With the Share window open, you can click "Get shareable link" at the top-right of the window
• The share link will appear at the summit of the window and the link icon will plough green
• "Anyone at Swarthmore.edu with the linkcan view" volition be fix every bit the permissions by default
• To modify the permissions, click on downwards facing arrow
• To keep things restricted to Swarthmore.edu users only (or to plough link sharing OFF), choose one of the permissions options listed
• To allow others outside of Swarthmore permissions to your file, click "More..." to see the below options
  • Public on the Web -Not recommended, allows your file to be searchable via Google search engine for anyone
  • Anyone with the link - Needed if you have to share with someone who does not have a Google account/email. People volition merely see the file if they take the link for the file
  • Swarthmore.edu - This allows anyone at Swarthmore to be able to search for this file/binder
  • Anyone at Swarthmore.edu with the link - This restricts the file to Swarthmore users, and simply those users with the link to the file/folder can see it
  • Specific people - This turns link sharing OFF. Any individuals that yous added using their email addresses will still have access to the file/folder
• Later you choose WHO can see your file or folder, click the "Tin view" selection and gear up WHAT they tin can do
  • Cull from "Tin can edit", "Can annotate", or "Can View"
• Click "Salvage"

Any users who have access to the link are gratuitous to transport that link to someone else, and then make sure this is the option you need before turning on Link Sharing. If y'all think you may have turned information technology on by blow and don't desire information technology on, open the Share window for the file or binder in question - if the link icon is green, and so link sharing is ON.

Sending links without turning on Link Sharing

Every Google file is given a distinct and individual URL or link. If it's easier to prove a collaborator a file by sending them a link to it - like helping them find a file that is a few subfolders deep in the file structure - you tin can absolutely exercise that without turning link sharing on. If you accept the file open, simply re-create the link from the accost bar of your browser. You lot can also right-click on a file or folder and choose "Become shareable link" - this optiononly copies the link, and does non turn link sharing on.

Google Drive Folder Sharing Notifications

Google Drive allows users to email collaborators from a specific file just not for a folder.  Folders only let y'all to send notifications on new shares and doesn't provide an easy mode to export an existing permissions list, especially if the collaborator list is long.

Recommended workaround:

1. Inside the shared Binder in question, create a Google Doc file with the same sharing permissions every bit the containing Folder. The file should inherit permissions of the folder automatically.

2. Name the Google Dr. something helpful like "Folder Collaborator Notice."

3. From the containing Folder properties (right-click menu, "Get link"), become the "share link" and paste information technology into the Doc (yields a clean look to make this link the simply line in the Doc).

4. Within the Google Doc, option "File/Email collaborators"

5. Edit the Send Message dialogue equally needed then transport it. (For the clean expect mentioned in 3, option "Paste the item itself into the email") You probably want to check the box to send a copy to yourself as well.

6. Save the Google Doc (in that containing Folder) for future and/or repeated utilize.

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Source: https://kb.swarthmore.edu/display/GA/Sharing+a+File+from+Google+Drive

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